Private Limited Company Registration – Process & Documents Required

Overview of Private Limited Company

Private Limited Company is the most prevalent corporate legal entity in India. Its registration is governed by the Ministry of Corporate Affairs, Companies Act, 2013 and the Companies Incorporation Rules, 2014. The private limited company itself defines that these are companies which have limited liability and is very personal. It is a registered corporate structure, that provides business a separate legal identity from its owners. Hence, providing key advantages like the ability to contract in its own name, and safeguard personal assets of the owners from business liabilities. However, now the companies & their name approval for every state is handled by a Special Central Registration Center which is Manesar, Haryana India. The complete process of company registration is digitalized. To register a private limited company, a minimum of two shareholders and two directors are required. A natural person can be both a director and shareholder, while a corporate legal entity can only be a shareholder. Further, foreign nationals, foreign corporate entities or NRIs are allowed to be Directors and/or Shareholders of a Company with Foreign Direct Investment, making it the preferred choice of entity for foreign promoters.

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Before registering a company, a person should know its process:

  • Obtaining Digital Signature Certificate (DSC) for All Directors and Subscribers,
  • Application for name availability in form RUN
  • Preparation of E-Memorandum of Association & E-Articles of Association
  • Filing of SPICe 32 Form
  • Registration of Company.
  • Issuance of PAN & TAN.

Documents and information required:-


Private Limited Company Registration in for easy steps
  •   Information required for approval of name for the proposed company:- Suggested name for the proposed company
  •   Details of the Directors (Promoters), (E-mail ID, occupation, Qualification and phone number)
  •   Address of the registered office of the company and ownership proof of the address-Gas Bill/Electricity Bill/telephone Bill(not be older than 2month)
  •   Proposed objects of the company
  •   Sharing ratio of Proposed directors
  •   2 photographs of each proposed Directors
  •   PAN card (Mandatory) of each proposed Directors
  •   Proof of identity: Passport/voter id /D.L.
  •   Proof of residential: Telephone Bill/Mobile bill/Electricity bill/Bank statement. (not be older than 2month)

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